A Simple Guide On How To Choose A Business Printer

There are various types of printer models in the market today and choosing one that meets your business needs can be a daunting task. Most business owners make the mistake of walking in an office supply store and picking the first printer they see not considering efficiency and productivity. In this article, we will give a simple guide on how you can break down your options to help you get a business printer that will meet your needs. The article will highlight types of business printers, capabilities, available features, and networking options.

Types Of Business Printers

  • Inkjet

Inkjet printers are mostly designed for home offices and personal use. However, they can also be suitable for small businesses. They are less expensive and they are great at serving purposes like printing documents, fliers and brochures that contain graphics. Inkjet printers produce ink through a pinhead and they have a capability of printing in many types of media. Inkjet printers with networking capabilities are less common. The cost of replacing ink is high, making them not practical for high-volume printing.

  • LED/Laser

LED and laser printers are common and by far the most popular in offices. They are fast and reliable, and they produce high quality text. Unlike inkjets, they project an image onto a rotating drum using a light source which then transfers toner onto paper. Laser printers have hard-drive and memory capabilities that are ideal for networking. The cost of operating LED and laser printers is relatively low compared to other methods of printing. One downside to these types of printers is that they are not ideal for photo printing.

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Additional types of printers that are less common include:

  • Dye-sublimation printers: These printers use heat-transferred dye to print images that are close to photograph quality. They are specialized printers that are ideal for applications that require superior image quality such as graphic design printing.
  • Snapshot printers: These printers are specifically designed to print images only. The photo quality produced by snapshot printers is much higher than other types of printers. They are ideal for home use and they have business applications as well.
  • Solid-ink printers: These types of printers have almost similar specifications to laser printer in ongoing costs, reliability, and black-and-white print quality. However, the main difference is that they are superior for color printing. Colored wax is melted onto paper to produce high quality images, but they are prone to smudging, making them less reliable for professional use. There are only few models of these printers in the market since they are less common.
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Wireless vs. Wired Printers

Most businesses prefer wireless printers since they not only cut the cost of setting up, but also because they make it convenient to print from anywhere. With this fact in mind, why would a business owner invest in a printer that requires wired connection? One thing that still makes wired printers popular with many businesses is the fact that wired connections are far more reliable, secure and faster. All these aspects are very important in a business environment. On the other hand, wireless printers are more flexible and they are less expensive to deploy compared to wired printers.

The world has become increasingly mobile and businesses, especially large enterprises, prefer to use applications that allow mobile printing through either Bluetooth or Wi-Fi connection. This is referred to as cloud printing. Not all printers in the market are compatible with this technology, but this is an important factor to consider if you have a workforce that is mobile.

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Color vs. Monochrome

Businesses such as law firms that print lots of documents in plain text will do best in investing in monochrome printers. This is because monochrome printers cut ongoing costs. However, if a business requires to print documents with charts and other visuals, custom logos, or graphics, it is best to go with a color printer.

Additional Features To Consider Before Buying A Printer

  • Energy star compliance.
  • Interactive touch-screen controls.
  • USB and card readers.
  • Dots per inch (dpi).
  • Multi-purpose trays.
  • Automatic document feeders.
  • Automatic two-sided printing.

HP Officejet Pro 8710 is an ideal choice for home office or a small business since it possesses most of the above qualities. This printer is not only eye-catching but it also flaunts a myriad of features that set it apart from its predecessors.


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