5 Possible Ways to track your Employee Hours (with Best Method Suggestion!)

Keeping an eye on your employees all the time can be a painstaking task. Also, it makes them uncomfortable for them to work freely.

Notably, for businesses with hourly employees, tracking working hours is non-negotiable to process payroll. They use a time keeping app

Whether you want to track time spent on a particular task or estimate your workers’ efficiency, there are several methods to get it.

Here are five possible ways to track your employee hours. 

The traditional technique

The good old technique of pen and paper can be used to track employee working hours. Get your employees to record their shift timings – the start and the stop. 

Mostly, people use this technique when they have poor internet connectivity. Also, it isn’t preferred in every business. 

If you prefer this employee hours tracker technique, then slightly upgrade to recording them in a google sheet or excel. 

This way, it is more convenient to process payroll for the working hours. 

Biometric time clock

Biometric logging in is a popular feature used in every corporate and educational institution to mark the employees’ attendance. 

It uses biological identification such as fingerprints, face detection to cross-check the person’s identity. 

It tactfully prevents the punching malpractice where one employee checks in for another once the employee signs in using biometrics, his working hours are automatically tracked until he clocks out. 

Despite its popularity, you need to analyze whether you really want to verify employees’ identity. 

Moreover, it requires the purchase of equipment like fingerprint scanners and cameras to detect faces.

Desktop, mobile Apps, employee hours tracker

Software solutions are handy and seamlessly integrate across systems. 

An employee hours tracker such as Time Doctor, AccountSight offers instant solutions to track employees working hours. 

It is as easy to set up this type of time tracking system. It requires downloading an application, designating the employees with login ID and PINs. 

Today’s time trackers offer mobile accessibility too. It even reminds them of the shift timings and breaks timings. 

Typically, you get access to export time tracking data from them to provide the payroll solution. 

When you decide to adapt to this method, you should be ready to invest in it. Some time trackers offer free trials, freemium and customized pricing plans for their users. 

GPS and Geofencing

When you use GPS tracking, you can build a geofence around the job location. As soon as the employee arrives the surroundings, their mobile app notifies them to clock in. 

Same applies when they leave the job site. This real-time tracking provides you with insights on your employees’ en route and time checking in the job site. 

Since GPS tracking needs some exposure, ensure your employees have good access to the mobile device. 

Though most time clock tools offer geofencing, it’s available only when you purchase an upgraded version. 

Plugins and URL tracking

As most modern employees work on computers, you can use a time tracker tool that tracks URLs. 

Even you can go for a browser plugin. In which your employees’ can use for tracking time spent on a project or a client. 

It tracks the websites and blogs they visit. This alerts them not to use websites for personal uses.

When you decide to adopt this method, you have to inform the employees about the tracking. 

Many tools that track websites also have the option of sending reports to the employees. This way, your employees will make better decisions to improve their work efficiency. 


We think automated employee hours tracker is the best option out of all. As the name suggests, it automatically tracks the employees’ productivity without hustling much on manual entries. Plus, the reports in this kind of software are insightful to understand employees’ working process.

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